What is WebMail? How WebMail Works?

What is WebMail?

WebMail is an email system in which a user can access their emails via a browser on any computer or device that is connected to the Internet.

  • Webmail allows the users to access their emails as long as they have access to an Internet connection and a web browser. This also means that the user cannot read an old email or draft a new email offline.

  • Webmail (or web-based email) is an email client implemented as a web application running on a web server.

  • What is Web Mail

    Examples of webmail software are Roundcube and SquirrelMail. Examples of webmail providers are AOL Mail, Gmail, Outlook.com/Hotmail.com and Yahoo! Mail.

  • Many webmail providers also offer email access through a desktop email client using standard email protocols, while many internet service providers provide a webmail client as part of the email service included in their internet service package.

  • All email travels over the internet and is stored on servers. Those servers can belong to email providers (like Gmail), internet service providers (like Comcast), or web hosting providers (like GoDaddy). This server is where email is collected and stored until you delete it.

Pros and Cons:

Your mail always remains on your provider’s server, so if you do not have an internet connection or the provider’s servers are down, you will not be able to access your email using webmail. Also, webmail interfaces may not provide as much functionality as a more robust email client.


  • As with any web application, webmail’s main advantage over the use of a desktop email client is the ability to send and receive email anywhere from a web browser.


  • Its main disadvantage is the need to be connected to the Internet while using it. Other software tools also exist to integrate parts of webmail functionality into an OS (e.g. creating messages directly from third-party applications via MAPI).

How Web Mail Works
WebMail Logo

How to do WebMail?

To access your webmail provider’s server, you connect to the internet and log into a site that connects to your email account.

  • When you use webmail you are directly accessing the email, from your provider’s server. This lets you send and receive mail from anywhere in the world, from any device, as long as you have an internet-connected web browser.


WebMail vs. E-Mail

One could say that in the world of email, there are two types of email: email clients and webmail. Whether you choose to use email clients or to use webmail, just have in mind that both methods are made for reading and sending emails, the difference is just in the way of accessing them.

  1. Email Clients:

    An email client is an application that runs on your own personal computer and it uses client-server architecture. This means that your email is sent from many clients to a central server, which then sends the message to the right email addresses. If you use Outlook (part of the Microsoft Office package) or Thunderbird (comes with the Firefox browser), you’re using email clients.

    The good thing about email clients is that the emails are stored on your PC and you can access them much faster than when using webmail, and the fact that you don’t need to have an internet connection if you want to read emails you received can sometimes be a huge benefit.

  2. WebMail Clients:

    Webmail is web-based email accounts. Emails are operated from a website, and webmail allows users to access their email accounts as long as they have an internet connection. Webmail is web-based email accounts. These are usually free email accounts that are operated from a website.

    Examples include Hotmail, Gmail and Yahoo Mail. The biggest names in webmail services are Gmail, Hotmail and Yahoo mail, so if you use any of these, you’re using webmail.


As you see, Webmail has its own advantages and disadvantages where the pros having a greater dominance over the disadvantages. Hope you have understood about the concepts, working and benefits of webmail.

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